Image courtesy of Tabs3.
Tabs3 legal practice management (LPM) software is available for on-premises and cloud deployments. You can quickly create billing invoices and send them electronically to clients with Tabs3 Billing, accept electronic payments with Tabs3Pay, and engage trust accounting, accounts payable, and a general ledger with Tabs3 Financials. With PracticeMaster, you can organize electronic case files and manage contacts, calendars, emails, documents, etc. You can also streamline client intake by adding Tabs3 CRM. Tabs3 products are fully integrated, allowing users to work seamlessly from one product to the next. Controls include dashboards, left and right panels, and menu-based tabs to access functions and icons in the lower-left corner to navigate between products.
Tabs3 Billing
The Dashboard in Tabs3 Billing is a way to see everything that is occurring and has been going on with the firm’s billing. The dashboard displays graphs of recent and historical data for cash receipts and billing history, as well as current data on accounts receivable (A/R) and work-in-progress (WIP). Drill down into the reports for details, such as WIP listed by clients with tabular data for total A/R, payments, fees, and costs.
In the Matter Manager, summary data clearly shows how much the client owes (accounts receivable), how much work is in progress (not billed), and the trust balance. Below the summary information, Tabs3 provides detailed information in subject matter tabs for recent activity, fees, costs, payments, statements, write-offs, client funds, trust, and trust requests, where you can track all requests made to the client to add to trust funds. See Figure 1.
Figure 1: The Tabs3 Billing Matter Manager provides a detailed view of client billing.
In the statements tab, view a list of statements to print, email, and apply or schedule a payment with Tabs3Pay. An exclamation point appears next to the trust balance if the balance is below a set minimum. In one click, you can email a request to the client to make a payment through a “Make Payment” link embedded in the email. The link takes clients to a secure portal to add funds to their trust balance.
Tabs3Pay can process client payments using credit or debit cards and automated check handling (ACH) information. The processing can store client payment methods and schedule future or recurring payments in days, weeks, or months.
The right tab in a matter provides access to transactions, statements, and other actions. You can add fees, costs, payments, schedule payments, and perform write-ups and write-downs. You can generate, edit, and email statements and access other functions to adjust client portal settings, manage payment methods, manage trust accounts, and view the matter in PracticeMaster.
Manage a client’s trust fund by adding a desired minimum balance and selecting whether to apply funds to pay the amounts due. When the trust balance falls below the desired minimum balance, Tabs3 Billing can automatically request replenishment or not, leaving you to make a manual request.
Tabs3 Financials and Trust Accounting
Trust Accounting and other accounting modules in the Tabs3 Financials suite are customizable and track all transactions through separate systems. Tabs3 Trust Accounting functions do not interface with the firm’s operating accounts or other financial operations. Tabs3 encapsulates trust accounting in its program area, providing a three-way reconciliation report with client trust ledger balances, adjusted bank accounts, and the check register balance. Import the firm’s banking information into Tabs3 Financials and reconcile accounts with banking transactions in minutes rather than hours. See Figure 2.
Figure 2: The Tabs3 Financials trust accounting home page provides comprehensive information and the ability to execute various transactions.
Like Trust Accounting, Tabs3 Financials has two additional modules to round out a firm’s financial system, including Accounts Payable and General Ledger. Tabs3 Financials provides a quick view of all account balances with financial statements, balance sheets, income and cashflow statements, and general ledger reports showing a transactional history over a select period to compare current balances to prior months and years.
Tabs3 also keeps tabs on accounts payable. A new feature in PracticeMaster allows users to make check requests to pay fees and costs on behalf of clients. You can set up an automatic approval when dollar amounts are below a set minimum, and when payment requests are above the minimum, set up a workflow to approve the expense.
PracticeMaster Matter Management
PracticeMaster is Tabs3 LPM software and the heart and mind of the firm’s legal work. It keeps matters organized, allows users to perform conflict checks, and manages calendars, which integrate with Microsoft Outlook. PracticeMaster stores client-matter documents and supports integrations to save files from Microsoft Word and Excel, Windows Explorer, Adobe Acrobat Reader, NetDocuments, and Worldox. An internal messaging system lets you contact logged-in staff on demand and links any relevant item in PracticeMaster, such as a client note or calendar event.
The home tab in PracticeMaster includes a dashboard with a calendar to review schedules and add events, view and manage tasks, and review billable, non-billable, and unprocessed timers in a colored bar chart. You can drill down into the chart to review completed work. The dashboard also tallies the total hours for select periods and calculates firm income. See Figure 3.
Figure 3: PracticeMaster’s home page with tabbed views of actions and a dashboard featuring a matter-focused calendar, timesheets, and tasks.
PracticeMaster shows a timeline of all activities or actions and handles all clients’ work history, including emails, documents, fees, appointments, costs, and research notes, in one place. You can easily access a billing summary from the Matter Manager to view client billing status and trust account balances. You can view all contacts associated with the client matter and expand the view to see all the relevant cases for individual contacts.
Use PracticeMaster data to fill forms and contracts automatically using document assembly (Microsoft Word is required). PracticeMaster Document Assembly can automatically bill clients for document generation and output files directly into the matter’s document folder. Use LexShare to securely send and receive clients’ documents and request electronic signatures.
Workflow automation in PracticeMaster will save time, accomplishing tasks quickly and automatically. PracticeMaster can automate drafting emails, adding calendar appointments, setting reminders, running reports, and creating and assembling documents. For example, where a personal injury case has multiple medical service providers, select the contacts and PracticeMaster can generate a request for medical records from each and draft an email to them. As you verify and send the email, a fee entry is charged to the client, and an automatic reminder is created to follow up if you do not receive the records promptly. You can include up to ten steps per workflow.
PracticeMaster allows you to collect client data using practice area templates that update client pages based on matter types. You can customize and create relevant data fields for various matters in a custom arrangement. For greater control over the intake process, add Tabs3 CRM, a client relationship management (CRM) application, to track leads and manage prospective clients from multiple marketing sources, and import new clients into PracticeMaster. For advanced growth potential, a website from Tabs3 Websites provides content and search engine optimization to attract potential clients searching for legal services and gather lead information that is imported directly into the CRM.
Use PracticeMaster remotely and securely with Tabs3 Connect. With Connect mobile access, you can securely create time entries, manage your calendar and tasks, and review any matter while you are out of the office. Connect allows you to log in from your Android or Apple smartphone, tablet, or any computer with an internet connection.
Tabs3 Billing, Tabs3 Financials, and PracticeMaster have many standard reports that can be filtered using client data, time, timekeepers, and more. If you need a custom report, the software supports a report writer.
Integrations and Private/Public Cloud
Tabs3 Billing and Tabs3 Financials integrate with Tabs3Pay in Tabs3 Cloud. Tabs3 Billing works with QuickBooks, and Outlook, which can send PDF bills to clients. PracticeMaster integrates with Outlook, HotDocs, and Word document assembly, CalendarRules, NetDocuments, LexShare, ScanSnap, and PaperPort.
Besides purchasing a subscription to Tabs3 Cloud, firms can license the full suite of Tabs3 Software on-premises or work with recommended hosting partners ProCirrus, Uptime Practice, or CyberlinkASP.
Latest Developments and Updates
· Access Tabs3 Billing and Financials from anywhere with Tabs3 Cloud.
· Make check requests from PracticeMaster to Tabs3 Accounts Payable.
· Tabs3 Websites integrates with Tabs3 CRM to help firms grow their practice.
· Client portal allows clients to view billing information and make secure online payments.
Pricing
A Tabs3 Cloud subscription including Tabs3 Billing, Tabs3 Financials, Tabs3Pay, and Tabs3 Connect, starts at $89 per month per user. A Tabs3 OnSite subscription including Tabs3 Billing, Tabs3 Financials, and Tabs3 Connect, starts at $40 per timekeeper per month—add $32 per PracticeMaster user per month. LexShare has an add-on cost of $52 per month (billed annually), and Tabs3 CRM is an additional $147 per month (billed annually) for up to three PracticeMaster users. Tabs3 Websites costs $149 monthly with a one-time setup fee of $599.
Who is Tabs3?
Tabs3 Software provides an intuitive, integrated suite of legal billing, practice management, accounting, payment, CRM, and website solutions that combine privacy, security, and advanced performance with fast, flexible, work-anywhere functionality. Tens of thousands of legal professionals rely on Tabs3 every day to do more in less time. Tabs3 clients can choose from Tabs3 Cloud, privately hosted, or on-premises server options. All include outstanding US-based support.
Software Technology, LLC, based in Lincoln, Nebraska, is the maker of Tabs3 Software and has been a leader and innovator in the legal tech industry for 45 years. They are part of ProfitSolv, a collection of best-in-class software solutions for professional services firms. ProfitSolv’s mission is to support client growth and profitability by solving business problems with integrated, easy-to-use technology solutions.
Why Buy Tabs3 Software?
· On-premises legal practice management software with time, billing, financial reporting, and trust accounting.
· Tabs3 Cloud makes Tabs3 Billing and Tabs3 Financials a one-stop shop for law firm financial operations.
· Use separate but integrated financial tools to manage billing, accounts payable, and operating and trust accounts on-premises or in the cloud.
· Tabs3 CRM and Websites track leads and import qualified prospects into PracticeMaster.
See Tabs3 Software Today!
Ready to learn more about how Tabs3 Software can help your firm streamline activity and do more in less time? Schedule a demo! Tabs3 also offers a free trial of Tabs3 Billing, Financials, and PracticeMaster software – request one today!
